Responsibilities
- Manage and maintain daily schedule and appointments
- Take notes in meetings, conferences and day-to-day activities
- Receive and distribute relevant information to/from internal and external sources
- Arrange for any required materials (presentations, documentation, handouts etc.) for meetings
- Manage the travel itinerary (accommodation, ticketing etc.,) for business trip in Local and International
- Coordinate and assist executive regarding to the summary on related weekly, monthly report
- Reports to and works directly for the executive to ensure smooth management and operation.
- Maintains the executive’s appointment schedule by planning and scheduling meetings.
- Assists the executive in all possible works; preparing minute meetings, meeting notes, internal support materials and presentations.
- Coordinates with other executives, other department manager in resolving day-to-day and operational problems.
- Conserves executive’s time by reading, researching, and routing correspondence; collecting and analyzing information.
- Completes special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem-solving; following up on results.
Qualifications:
- 3 years of experience in Executive Secretary
- Open to new challenges , flexible to change
- Full Service mind, good interpersonal skill, able to handle confidentiality
- Ability to work under high pressure , with tight deadline-driven environment
- Positive and Cando attitude
- Highly reliable and trustworthy, ability to handle confidential matters
- Self-motivated, detail- oriented, well organized and pro-active in every approach
- Possessing excellent follow up and monitoring on outstanding tasks from various staff level.
